Kick-off Meeting

Invitation and Agenda of the DCSMART Project Kick-off Meeting

A) Time and Place

Date:               Monday 4 April 2016

Venue:            Department of Electrical Engineering (EWI), Delft University of Technology

Mekelweg 4, 2628 CD Delft (

Meeting point: Faculty EWI (Electrical Engineering, Mathematics and Computer Science), Dijkstrazaal HB.09.150, Monday 4 April, by 9,00 am

Attached You will find the map of the TU Delft district. Faculty of Electrical Engineering (see attached Figure)

Navigate to Feldmannweg 3, Delft

B) Local organiser:

Coordinators:       Prof. dr. eng. Pavol Bauer (, Tel.: Office:  +31 (0)152784654, Mobile:+31 (0)624648512

                        Dr. eng. Laura Ramirez Elizondo (, Tel.: Office:  +31 (0)152781848, Mobile:+31 (0)650974304

Secretary: Sharmila Rattansingh (, Tel.: +31 (0)152787376

C) Participants:

The participation of all project partners is compulsory. Over the course of the kick-off meeting, a substantial amount of information mainly related to the project management and coordination, PhD research lines, resource allocation, quality assurance, risk mitigation, communication, and other activities are provided and discussed in detail.

D) Program brief overview

The participants are invited to come earlier to Delft, the Netherlands, in order to rest and discuss the matters before the meeting.

Monday 4 April: The meeting starts at 9.00 am. First, a brief introduction to the DC distribution smart grids project will be given. The project coordinator at TU Delft will provide information about the project website, SharePoint, quality assurance of deliverables, quality control measures, and the work plan. Each partner will give a presentation about their institute, experience in the topic and specific plans within DCSMART.

E) The meeting preliminary agenda

Note: This is a proposal of agenda, prepared according to the preliminary discussion with the key partners. It can be changed according to the needs, participants’ remarks and time of the arrival of some participants to the meeting.

Monday 4 April 2016 (9:00 am– 16:30 pm)

Time Activity  
9:00 – 9:15 Welcome Coffee  
9:15 – 9:30 Welcome Speech and Introduction about DCE&S Pavol Bauer
9:30 – 9:45 Introduction Round of Partners/Participants All participants
9:45 – 10:00 Introduction to DCSMART, Project Coordination Pavol Bauer

Laura Ramírez

10:00 – 10:15 Project Management and Finance Reporting Nils Meijer

Ernst Harting

10:15 – 10:30 Coffee Break  
10:30 – 11:10 Project Content and Structure – PhDs TUDdc Laura Ramírez
11:10 – 11:30 Research activities of TUDarch – PhD1 Arjan van Timmeren
11:30 – 12:00 Research activities of CSEM Pierre-Jean Alet
12:00 – 12:30 Lunch  
12:30 – 13:00 Research activities of Fraunhofer Institute Bernd Wunder
13:00 – 13:30 Research activities of TU/e – Postdoc Jorge Duarte
13:30 – 13:50 Research activities of TUDalg and TUie – PhD4 Mathijs de Weerdt

Laurens de Vries

13:50 – 14:20 Research activities of DCBV Harry Stokman
14:20 – 14:30 Coffee Break  
14:30 – 15:30 Discussion and collaboration plan Laura Ramírez
15.30 – 15:45 Communication and Dissemination Plan Mahdi Izadkhast
15:45 – 16:00 Wrap-up Pavol Bauer

Laura Ramírez

16:00 – 16:30 Laboratory visit  

Further Information


G) Equipment

The meeting room will be equipped by: multimedia computer connected to the Internet, data projector, overhead projector, laser printer, and copy machine.

G) Hotel Reservation

For hotels in Delft please look at, where you can book the hotels directly.

We advise the following hotels:

Hotel Juliana (nearby the TU)

Hotel Kok (nearby the railway station and the city)

Hotel Coen (nearby the railway station and the city)

Given prices are for single room and include a small TUD discount for the first two hotels (obtainable if you book via us).

If you wish assistance, write an email to our secretary .

H) Travel

By plane

To airport “Amsterdam Schiphol” which is approx. 50 km to the venue. From there by rented car (40 minutes) or by train.

By train it takes about 40 – 45 minutes to get to Delft train station (single ticket costs 9.50 Euro). From train station by taxi (about 10 minutes to the venue) or

By bus no 69, 121 or 40 which takes about 15 minutes. Details see “public transport”

Alternatively you can fly to Rotterdam Airport

Form there by bus 33 to Rotterdam central station. Then take the train to Delft, for

details have a look at the website

It takes about 40 minutes to get from Rotterdam Airport to Delft train station. From

Delft train station by taxi or bus to Delft University of Technology.

 By car

  • From North via A4 Amsterdam/Den Haag, change to A13 direction

Delft/Rotterdam, leave exit 10, further directions see as follows

  • From east via A12 Utrecht/Den Haag, change to A13 direction

Delft/Rotterdam, leave exit 10, see as follows

  • From south via A13 Den Haag/Rotterdam.

Take exit 10 Delft-Zuid; TU Delft.

Take the 1st road on your left side(Schoenmakerstraat);

Go straight (ahead) for a couple kilometres

1st road on your left side (Rotterdamseweg);

Take the 2nd road on your right side ( Balthasar van der Polweg)

Take the 1st road on your left side (Feldmannweg)

There is enough parking space behind this red high EWI building

Entrance: Feldmannweg 3, behind this red high building

Pass the slighting door turn on your left, walk straight on.

Take the lift on your left to the 9th floor and from the lift walk on your left side.

At the end of the corridor on your right side is the meeting room Dijkstrazaal.

 Looking forward to meeting you in Delft!

Bauer and L.Ramirez Elizondo

 Confirmation: of your participation, requirements for hotel reservation, hotel reservation, data about your arrival and departure send kindly to Sharmila Rattansingh (secretary) email: